Queen City Yacht Club
MINUTES OF THE BOARD OF TRUSTEES
September 9, 2024, Meeting Date
Meeting Time: 7:00P- 8:29P / 1900H – 2029H
Meeting Nature: Face-to-Face
In Attendance:
Trustees: Chair Barry Stolzman, Michele Bedner PC, Joyce Carlson, Brian Elert, Debbie Foote, Miguel Suarez, Gary Turner
Bridge Officers: Commodore Michael Day
Vice Commodore Doug Genord
Rear Commodore Doug Wadden
Also Present: 520 Update – Tom Johnson, Mark Weiss
ByLaws – Bill Brunkhorst
Insurance – Tom Johnson
Membership – Delly Behen
Planning & Finance – Mark Weiss
Treasurer – David Ulfers
Membership-at-Large: Steven Behen, Gordy Foote, Larry Goodman, Jean Stolzman, Margi Wadden
Chair Barry Stolzman called the meeting to order at 7:00 p.m.
Opening Chair Remarks Barry Stolzman
- Barry thanked the Board for their efforts for the past year.
Administrative Activity Board
- MOTION: The minutes of the June 2024 Board meeting were approved as submitted by Secretary Joyce Carlson.
Annual Budget Fiscal Year 24-25 Mark Weiss / Doug Genord
- Following months of work between various committees, the final draft covering the FY24-25 budget was submitted to the Board for final review and approval. Of particular interest:
- Moorage is to increase by eight percent (8%). Increases in new membership could help with reducing these costs in the future.
- Insurance previously projected at twenty-five percent (25%); reduced to fifteen percent (15%)
- Boat Show – no funds are budgeted for FY24-25. It is felt there has not been enough return on the investment. Other methods are being explored (website enhancements, updated/new brochure, etc.).
- Water Damage was increased to $60,000 to allow for additional expenses that may arise with the City of Seattle. The Board previously approved $10,000, the additional $50,000 to be used, if needed, not necessarily going to be spent. Board will be kept informed at each major step on this issue
- Office Administration – it is recognized the job is more than the minimum wage, increased ten percent (10%).
- Capital Projects decreased to $165,000
- Roanoke Street – the square footage has been modified, which has increased the annual costs
Special commendations to Michael Day, Mark Weiss and Tom Johnson as the City initially was looking at charging some $350,000 in the bond required for the street end lease, negotiated to $7,000. The $350,000 was challenged and could not be substantiated by the City on risk analysis. Huge win.
Utilities – due to the hard work of Doug Genord is to be commended as the costs for utilities were reduced significantly
- Deer Harbor has been contracted effective January 1, 2023, for five years. It was noted that there is annual loss of some $15,000-$20,000. Deer Harbor differs from the Canadian outstations as the Club is not held to a hard dollar amount
- MOTION: It was moved, seconded and passed by the Board unanimously that the FY24-25 budget be approved as submitted.
Membership Report Delly Behen
Delly announced seven guests are expected at the next upcoming meeting with the goal to have them inducted at the October 9th regular meeting.
A handful of folks has been gathered to work on the Membership committee. What these individuals are going to be doing is to be determined.
The processes covering membership applications was discussed. It is the intent to learn that when screening new applications potential members be engaged, live in the area. Where applications are questionable an Executive meeting of the Board can be held. Where applications seem smooth running, they can be processed electronically.
Treasurer’s Report David Ulfers
- David explained the reports provided.
- There are checks that have yet to be cashed and the State of Washington requires these checks be reported to them. Work in progress.
COMMITTEE REPORTS
- Planning & Finance (P&F) Mark Weiss
- Mark expressed his thank you to Jeff Ohlstrom who completed his five years with P&F. Jeff’s worked hard for the group and shared his experience which has been much appreciated.
- Each year a new P&F Committee member is recommended to the Board, this year Barry Rutten.
- MOTION: It was moved, seconded and passed by the Board unanimously to approve Barry Rutten as the newest member to the P&F committee commencing FY24-25.
- Insurance Tom Johnson
- Tom is thoroughly researching the many and various facets of the club’s insurance policies, dollar values and needs. Work in progress with future reporting expected.
- Bylaws Bill Brunkhorst
- Bill advised to expect a (new) draft of the bylaws is forthcoming in the near upcoming weeks as a follow-up to clarify language from last year’s experiences.
BRIDGE REPORTS
- Commodore’s Report Michael Day
No report
- Vice Commodore’s Report Doug Genord
- No report – painting in progress
- Rear Commodore’s Report Doug Wadden
- No report
- Old Business
- None
- New Business
- Debbie Foote to be the Board Chair in the upcoming fiscal year
- Brian Elert completed the annual audit and has provided a written report to the Board. Clean report.
- Good & Welfare
- Gray Turner reported that Low and Slow will return next year. Gary and Mark Reed, working together, are planning on the event occurring the first weekend of June.
There being no further business to discuss the meeting adjourned at 8:29 p.m. The next Board meeting is scheduled for Monday, October 7, 2024.
Respectfully submitted,
Joyce Carlson, Secretary BOT 23-24