Queen City Yacht Club

MINUTES OF THE BOARD OF TRUSTEES

June 10, 2024, Meeting Date

Meeting Time:                                             7:00P- 8:46P / 1900H – 2046H

Meeting Nature:                                          Face-to-Face

In Attendance:

Trustees:                            Chair Barry Stolzman, Michele Bedner PC, Joyce Carlson, Debbie Foote, Miguel Suarez,          Gary Turner

Bridge Officers:                                           Commodore Michael Day

                                                                  Vice Commodore Doug Genord

                                                                  Rear Commodore Doug Wadden

Also Present:                                              520 Update – Tom Johnson, Mark Weiss

                                                                              ByLaws – Bill Brunkhorst

                                                                              Insurance – Tom Johnson (successor to Dean Lentgis)

                                                                              Moorage – Dan Heffernan

                                                                              Planning & Finance – Mark Weiss

                                                                              Website – Gerald Fey

Membership-at-Large:                     Bill Gray, Charlie Vos

Excused:                                                    Trustee Brian Elert

Chair Barry Stolzman called the meeting to order at 7:00 p.m.

Opening Chair Remarks                                                    Barry Stolzman

None

Administrative Activity                                                                  Board

MOTION:    The minutes of the May 2024 Board meeting were approved as submitted by Secretary                                                                                  Joyce Carlson. 

Membership Report                                                                       Barry Stolzman for Peggy Evans

• Membership numbers as of the month ending May 2024:

• New Memberships approved by the Board – all Active class – details provided from online applications:

Treasurer’s Report                                                                        David Ulfers

• No report (excused absence).

      COMMITTEE REPORTS

• Planning & Finance (P&F)                                           Mark Weiss

The last meetings have been spent hammering out the 24-25 budget. Work is still underway on gathering further data, but it is not expected the dollar values will change greatly. Board members are asked to review and provide comments as September is the time to approve the final budget. Questions should be directed to Doug G and Mark.

• Insurance                                                                                            Tom Johnson

  Tom Johnson is now the successor to Dean Lentgis as the Insurance Chair.

• 520 Update                                                                              Tom Johnson / Mark Weiss

Tom and Mark explained the status covering the 520 construction and how club facilities are expected to be affected.  Members will be kept informed about what information is known/possible at the time, understanding that responses to questions may not always be available and would be addressed as learned.  It was recommended that information be communicated through regular meetings and written postings. 

• Website                                                                                               Gerald Fey

      Gerald reported that general maintenance continues with the website.

• Bylaws                                                                                                 Bill Brunkhorst

      Bill is looking for guidance from the Board to clean up the bylaws language.   It being thought this would be a task of the new Bridge and Board.  A survey could be sent to the membership, a new committee with fresh eyes working together followed by the Bridge and Board.  The bylaws being clearly defined. 

BRIDGE REPORTS

• Commodore’s Report                                                  Michael Day

      Doug & Michael have been working on the water damage incurred to the parking lot and have presently reached impasse with the City of Seattle (City) covering repair costs.  Michael and Doug responded to the City’s request after a number of conversations (Club estimated costs around $220K); however, the City only acknowledged the costs for the lockers at around $14K - $17K.  The City not recognizing surface/undersurface ground water damage. The City is no longer responding to the Club.  It is felt more erosion occurs with the rain.  Michael and Doug of recommended an attorney be obtained, one they have located and is known for construction and litigation as this topic.

      MOTION:          It was moved, seconded and passed by the Board unanimously to approve to spend up to $10,000 to hire counsel covering the water damage.

• Vice Commodore’s Report                                          Doug Genord

      The marina painting has been moved from July to September.  Contractor will be paid using FY23-24, FY24-25 funds - $15K from Michael’s year, $30K from Doug G’s year. 

• Rear Commodore’s Report                              Doug Wadden

      Doug continues to work on the membership and application process. 

• Old Business

Tom Johnson – 520 construction status - the team intends to talk to members directly who may be affected as well as make a presentation to the overall membership at a meeting. 

• New Business
  • Bill Gray provided an overview of the operations and current initiatives of the RBAW organization. 
  • Charlie Vos – late last week it was learned there is a grant opening which could provide funding for solar panels and Charlie asked if it would be acceptable to make an application.  Solar panels being thought could reduce utilities costs. However, basic engineering concepts, governmental requirements, budgetary needs and similar were unknown. There being little time to complete an application appropriately.  A motion was made to pursue the application but did not pass the Board.  It was noted that this form of grant may be offered again and perhaps then it could be pursued. 
• Good & Welfare

None

The next Board meeting is scheduled for Monday, September 9, 2024, at 8:46 p.m.

Respectfully submitted, 

Joyce Carlson, Secretary BOT 23-24

Queen City Yacht Club

BOARD ACTIONS

Following June 10, 2024 Board Meeting

The following Board actions were approved by the Board following the June 2024 Board Meeting:

• Water Damage – Engaging Counsel

June 18, 2024

At the June 2024 Board Meeting the Board had approved up to $10,000 to obtain an attorney for the purpose of assisting with resolving matters related to the damage caused by the two floods.  However, there is a stature of limitations deadline that interferes with that approach.  Instead QCYC should file a complaint or get out closed out by the statute of limitations. Board approved filing the complaint.

• SDOT Long-Term Permit – SUPSM0003502

July 11, 2024

Request for the Board to approve the aforementioned permit – Board approved.

• Fees Due Street End Permit 

August 3, 2024

Request received to approve payment for past due fees covering the previous configuration of the street end lease in the amount of $27,037.60 that had not been invoiced for the past two years.  Recommendation from the 520 committee to use the 520 Fund from the $52.4K previous balance (does not violate Board Resolution covering DOT funds). Approved by the Board.

Respectfully submitted, 

Joyce Carlson, Secretary BOT 23-24