Queen City Yacht Club

MINUTES OF THE BOARD OF TRUSTEES

 February 12, 2024, Meeting Date

Meeting Time:                                             6:58P-8:31P / 1858H-2031H

Meeting Nature:                                          Face-to-Face

In Attendance:

Trustees:                            Chair Barry Stolzman, PC Michele Bedner, Joyce Carlson, Brian Elert, Debbie Foote,    Miguel Suarez, Gary Turner

Bridge Officers:                                           Commodore Michael Day

                                                                  Vice Commodore Doug Genord

                                                                  Rear Commodore Doug Wadden

Also Present:                                              Bylaws Chair – Bill Brunkhorst                                                               

      Planning & Finance / 520 – Mark Weiss

      Treasurer – Ray Rebello

Membership-at-Large:                     Steven Behen, Kay Brunson, Dorothy Dubia, Gordy Foote, PC Dick McGrew, Susan                                                                                     Rebello, PC Mark Reed, Lynne Reister, Jean Stolzman, Dave & Holly Ulfers, Greg                                                                                         Wharton, Craig Wilbour, Tom Wilson

Not Present:                        Membership Chair Val Ohlstrom

Board Chair Barry Stolzman called the meeting to order at 6:58 p.m.

Opening Chair Remarks                                        Barry Stolzman           

Much to discuss tonight – rule(s), bylaws, funding request - moving forward.

Administrative Activity                                                      Board

MOTION:    The minutes of the January 2024 Board meeting were approved as submitted by Secretary Joyce                                            Carlson. 

Membership Report                                                           Doug Wadden for Val Ohlstrom

• Doug W provided the following membership numbers as of the end of January 2024:

• Doug has been working to understand why members are being lost as it is speculated members leave due to raising moorage.  However, the records indicate members leave due to boats being sold, moving out of the area and deceased members.  Further, the question has been raised to how many years folks remain members of the Club; this data is not known.  Further study to be conducted.
• Boat Show – many folks signed up and expressed interest.  Doug and Val will be working on how best these sign-ups will be managed.

Treasurer’s Report                                                            Ray Rebello

• Financials reported as of January 31, 2024.  Ray provided the highlights. 

• A couple of T-Bills will be maturing in the month.  “T” interest rates may be decreasing as of late – P&F will review past practices, discuss guidelines and report to the Board.   
  • Planning & Finance (P&F)                               Mark Weiss

COMMITTEE REPORTS

P&F is working with VC Doug G covering the 24-25 budget period. Draft forthcoming for the next P&F and meeting of the Board. 

• 520 Update                                                                              Mark Weiss

Still waiting for the street end use permit to be issued.

• Moorage                                                                                  Dan Heffernan

No report

• Outstation                                                                               Doug Genord for Eric Wood
  • The Bainbridge Pier project is progressing on schedule presently.  The work is halfway through the 2-3 weeks expected for the project. 
  • It is official - Eric Wood has done an amazing job on for the Bainbridge Pier project.
  • The clubhouse is inaccessible due to an electrical problem with the card reader.  Under investigation by security Scott Grimm.

• Architecture Advisory                                     Gordy Foote 

No Architecture Advisory committee report has been received to date.  Gordy advised there has been no meeting since last May but could be due to the House responding to projects and similar.

• Website                                                                                   

The website is “up” - notifications should now supposed be working for new members.

• Bylaws                                                                                     Bill Brunkhorst
  • The formal language covering the proposed dues increase within the bylaws was submitted:     
    • Additional language for transparency purposes was added where the Board is responsible to notify the membership at least twenty-one (21) days in advance of a COLA increase for membership dues. 
    • This proposal will immediately be posted within the website, hard copies hung by the front office and main clubhouse entrance followed by an email “Blast” to the entire membership.  The official date of voting to be March 13, 2024.

• MOTION:    It was moved, seconded, and passed unanimously by the Board to approve the formal language of the proposed dues increase within the bylaws.
• It was recognized that numerous effort/work was spent by many on this topic.  Special recognition and thanks for their labor - Bill Brunkhorst, Michael Day, Barry Stolzman, and Mark Weiss.

BRIDGE REPORTS

• Commodore’s Report                                      Michael Day
  • Administrative 
    • Michael announced that automated financial reports will now be sent in real-time to the leadership covering maintenance budget type items – Docks, House, and Grounds.  Chairs will now be continually informed on a monthly basis covering expenses year-to-date. This feature is being made available using the online Quickbooks.
    • Events – work is in progress to publish more information within the website on what to expect and how to run events.
    • Bar – multiple compliments for the ability to now use credit cards for bar purchases.
• Jr Officers Ball – “smashing” - the party lasted from Friday night through Sunday.  Hosts had to be asked to leave this event as was so successful.

• Vice Commodore’s Report                              Doug Genord
  • Budget FY24-25 – under construction.

• Docks Rule Changes – proposed revised segments covering docks rules were submitted to the Board for review and approval.  These modifications addressed water connections, exterior repairs/alterations, bicycles/motorcycles, and dogs.  The full content of the approved provisions follow the closing of these minutes.
  • MOTION:          It was moved, seconded, and passed unanimously by the Board to approve the revised rules for General Boating Regulations – Sections 2.03, 2.08 and 2.09.

• Electrical Pedestals – Captain Tom Wilson presented a request for funding in the amount of $49,000 plus to install ground fall breakers for 33 slips at the end of Dock 1 – the open slips.  The history, a demonstration of the ground breakers and purpose of the request was explained. 

Presently there is no funding budgeted, no “extra” dollars to meet this financial request in the current fiscal year.  Tom was advised that the VESC committee should meet and work with the P&F committee and Bridge.  A comprehensive plan for these ground fall breakers of the marina is needed with financial costs.  It being anticipated this would be a multi-year project.  P&F continuously works with a five-year plan and how these breakers could fit into the budget process can be determined.

Barry expressed the Board’s and Bridge appreciation for Tom and the committee’s hard work. 

• Rear Commodore’s Report                  Doug Wadden                          

No report.

• New Business                                                  
  • Grounds – Susan Rebello reported that the willow tree has been an ongoing concern, the tree will need to be removed.  At present the tree could fall on the marina thus an emergency at this time.  There is a question of who is responsible for taking care of this tree – governmental (DOT) or the Club.  Susan will be working with an arborist to see where this needs to go from here as critical.

• Electric Car Charging – Debbie Foote offered a rule proposal covering the use of electrical pedestals within the marina and the charging of electrical cars.  Discussion focused on whether the pedestals should be dedicated for the use of boats only and/or if unused pedestals could be used for charging electrical cars.  It being the desire to maximize club facilities for members keeping in mind vessels have priority.  The members are unsure and confused about the use of the pedestals for electrical car charging.  A small committee (Bill B, Michael, Doug G, Debbie) will review the matter and report back to the Board.  It is recognized that some rule(s) need to be clarified covering the use of pedestals and electrical cords.

• Old Business

None

• Good & Welfare

      Gary Turner reported that Ray Carpenter a well-known Headmaster at the Port of Kingston has just recently passed away. Ray was highly respected and worked in record time to treat those who moored at Kingston.  Ray will be sorely missed. 

Next Board Meeting

The next Board meeting is scheduled for Monday, March 11, 2024, tentatively scheduled as a face-to-face meeting. 

Respectfully submitted, 

Joyce Carlson, Secretary BOT 23-24

DOCKS RULES AMENDMENTS

Approved by the Board of Trustees – 02/12/2024

2.03            Water Connection

      No direct water connection shall be made between the dock water supply and a boat. No water hoses shall be secured to or stored on the dock in any manner or by any means other than an appropriate hose rack. During colder months with risk of freezing temperatures (October-April), water hoses shall be disconnected from the club water supply immediately after each use.

2.08.           Vessel Repairs and Alterations

No extensive exterior repairs or alterations shall be made to a boat moored in a slip. The Moorage Committee's decision on prohibited boat repairs and alterations shall be conclusive, subject to review of the decision by the Board of Trustees. 

2.09            Docks and Walkways

2.09.01 

      No alterations or changes shall be made to any of the Club's marina facilities without the prior approval of the Docks Committee. These alterations or changes include but are not limited to the addition, removal, or relocation of any cleats, rings, or other mooring fittings. No carpeting shall be attached to the docks for any purpose. Docks, finger piers and overhead areas shall be kept clean, shall be kept free of materials, debris, and other accumulations of personal property and shall not be used for storage including storage of dinghies. Potted plants, doormats with solid backs, and carpeting of any type are not permitted on the docks. The Docks Committee has authority to remove non-approved alterations and personal property. Except in cases of an emergency or safety hazard, no Docks Committee actions will occur without reasonable prior notice to members.

2.09.02 

      No bicycles or motorcycles shall be stored or ridden on docks. No dogs shall be on the docks unless leashed at all times. Dog owners are responsible for cleanup.